Licensing Microsoft Office Edition For Your Business.
There are many decisions to make when you have your own business from major ones to the smallest ones. But all of them are equally important. One of the decisions to make is what Microsoft Office edition should you license. Usually the choice is between the Standard and Professional versions. The only difference between them is the Microsoft Access application.
But most of your staff will not get to use the full programming and design functions of MS Access. All they will probably do is enter and look for necessary data which is stored in desktop database. Only several people from your staff might need the possibility to build and design MS Access databases. If you reduce or eliminate the MS Access licenses that are unnecessary in your case, you will be able to save a lot of money for your company.
Not everybody knows that there is a runtime version of Access which is free and can be installed to any Windows desktop and can run any database application. You can save a lot of money by providing some of your staff with only the runtime Access version. Because, if the Professional MS Office license costs $499, the Standard edition is only $399. You can do the math. The amount of savings also depends on the amount of Access users and developers in your company and those who actually need the full version of Access.
When you decide to switch some Access users to the runtime version, you should consider several factors. You should know that users will only have the visibility of the reports, forms and queries that you display them. They can only change the data stored in the database. All this means that the users will need a powerful menu interface that will offer all the necessary functionality for performing their work effectively. In order to prevent the Access runtime version from shutting down, you should have the solid error handling in Macro and Visual Basic coding. If the errors are not properly handled, the runtime Access version will just shut down. For identifying the source of problems, you can use advanced tools for troubleshooting.
There are more benefits of using the runtime Access version. Besides the cost saving advantage, you will also have control over the access of the objects by users. You will be able to decide what forms, reports, queries and other Access objects the users can see. Users will not have the ability to see the data you don’t want them to open. You will also be able to limit the ability to extract data from the database and transfer it to other output in order to prevent the information getting to the wrong hands.
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